Secretary to Athletics and Housing

Under the supervision of the Athletic Director/Director of Housing, this position assists in the daily operations of the Athletic/Housing Programs by maintaining and handling all records and communications within the program and by receiving students and visitors.

Athletics:

• Follow all NTCC, NJCAA, and Region 14 policies and procedures
• Answer incoming calls about the athletic program
• Work with the business office to maintain purchase orders
• Track athletics foundation budgets
• Pick up and distribute mail
• Maintain sports tracking in Jenzabar
• Manage student workers
• Manage game day operations       
  • Concession stand – inventory, clean, schedule student workers
  • Tickets – update game schedules, schedule student workers
• Maintain athletic website
• Maintain Citi Bank card records

Housing:

• Assist with ResLife Service Desk ensuring all tickets are properly coded, prioritized, and resolved within a timely manner.
• Assist with ResLife programming and activities. 
• Conduct tours for perspective residents and other guests.
• Maintain show rooms for tours.
• Assist with all check in/check out activities.
• Assist with final walk-through/cleaning activities following resident move-outs.
• Assist with monthly room inspections.
• Enter all housing violations in Jenzabar.
• Assist with bulletin boards, digital media, and other forms of communication.
• Other duties as assigned.

Required Qualifications:

• High school diploma or equivalent
• Secretarial and clerical experience preferred
• College degree or certificate preferred
• Knowledge of office skills
• Ability to multitask
• Basic math and budget procedures
• Time management and ability to work independently 
• Ability to lift 20 lbs from the floor