Health Science Administrative Assistant

Description of Job Duties:

Aid the MLT, PTA and MA departments in clerical work, recruiting, EXXAT database, and application processes 

• Act as liaison between the Health Science faculty, staff, administrators and students.
• Maintain calendar and administrative scheduling the division, and Health Science faculty.
• Schedule student meetings, and produce records of these meetings.
• Set up and maintain detailed and accurate administrative files.
• Protect confidential materials and records.
• Assist the Program Directors in the development/monitoring of departmental budgets within the Health Science Sector.
• Answer telephone and take messages. Return calls and emails on program admissions and inquiries regarding our program offerings.
• Assist with recruitment events, mailings, and outreach initiatives.
• Navigate and advise students of available student services on and off campus
• Arrange for photocopying and printing. • Assist with special mailings regarding faculty projects.
• Train work-study students.
• Post fliers, posters for upcoming events.
• Advise prospective students about program and course information, both over the phone and in person.
• Fax letters, PO’s to companies.
• Inform students, by phone and posting notices on doors, of class cancellations or changes.
• Deliver messages to students.
• Maintain filing system for full-time and part-time instructors.
• Prepare mailboxes for full-time and part-time instructors.
• Prepare office hours schedules for full-time instructors.
• Ensure up to date information is available to prospective students and faculty members on the health sciences webpage.  

Experience and Other Qualifications Required:

• Associate degree preferred, but not required.
• Technical training preferred in office management, secretarial skills and computer applications.
• At least three years in an active work environment and responsibility for student engagement in higher education, and/or experience in career, personal or academic counseling.